If you have successfully sat for the West African Examinations Council (WAEC) or you are about to sit for the exam, the next important step after the result is out is collecting your original WAEC certificate.
This document is very important for admission processing, job applications, scholarship opportunities, visa processing, and official documentation.
However, many candidates struggle with writing a proper application letter for the collection of their original WAEC certificate.
In this guide, you will learn how to write an application for the collection of original WAEC certificate, what to include, and see a clear sample you can follow.
When Do You Need to Write an Application Letter?
You may need to write an application letter for the collection of your original WAEC certificate if:
- Your school requires a formal request before releasing the certificate.
- You are sending someone to collect it on your behalf.
- You completed secondary school years ago and are just returning to collect it.
- Your school administration requests written documentation.
Some schools insist on a written application before they process certificate release.
Information to Include in Your Application Letter
To write a proper and professional application, make sure you include the following details:
- Your full name (as used during WAEC registration)
- Your exam year
- Your exam number
- Your school name
- Your set or graduating class
- Your contact information
- Reason for requesting the certificate (optional but recommended)
Providing complete information makes it easier for the school to locate your certificate quickly.
Format of an Application for Collection of Original WAEC Certificate
Your letter should follow a simple formal structure:
- Your address
- Date
- School principal’s address
- Subject line
- Salutation
- Body of the letter
- Closing
- Signature
- Full name
Step-by-Step Guide to Writing the Application
- Start With Your Address
- Add the Date
- Include the School’s Address
- Add a Clear Subject Line
- Write the Body of the Letter
Sample Application Letter for Collection of Original WAEC Certificate
Here is a sample you can follow:
15 Unity Street
Uyo, Akwa Ibom State
12th February, 2026
The Principal
Community Secondary School
Uyo, Akwa Ibom State
Subject: Application for the Collection of Original WAEC Certificate
Dear Sir/Ma,
I write to formally request the release of my original WAEC certificate. I completed my secondary education in your esteemed institution in the year 2020.
My details are as follows:
Full Name: Patience Ime
Examination Year: 2020
Examination Number: 42567890AB
Class/Set: 2020 Graduating Set
I would be grateful if my request is granted, as the certificate is required for official documentation.
Thank you for your cooperation.
Yours faithfully,
(Signature)
Patience Ime
If Someone Is Collecting It on Your Behalf
If you are not available to collect the certificate personally, include:
- The representative’s full name
- A signed authorization statement
- A photocopy of your ID
- The representative’s ID
You can add a sentence like:
I hereby authorize Mr. John Okon to collect my original WAEC certificate on my behalf.
Make sure you sign the letter.
Common Mistakes to Avoid
When writing your application:
- Do not use informal language.
- Avoid unnecessary long explanations.
- Double-check your exam number.
- Ensure your name matches your WAEC records.
- Do not forget to sign the letter.
Additional Requirements You May Need
Some schools may request:
- Evidence of payment (if there is a collection fee)
- Clearance from the school library
- ID card
- Testimonial collection
It is advisable to contact your school before submitting your application.
Conclusion
Writing an application for the collection of your original WAEC certificate does not need to be complicated or overly long. Keep it simple, formal, and complete. Provide accurate information and maintain a respectful tone throughout the letter.
Your WAEC certificate is a lifelong document, so handle the process carefully and keep it safe once collected.
If you follow the format and tips shared in this guide, you will have no difficulty drafting a clear and professional application letter that meets your school’s requirements.
FAQs
1. Can I collect my WAEC certificate directly from WAEC office?
No, School candidates usually collect their certificates from the school where they sat for the examination.
2. How many years does it take before WAEC releases certificates?
Certificates are usually available a few months after results are released.
3. What if I lost my original WAEC certificate?
WAEC does not reissue lost certificates. You can apply for an attestation of result instead.
4. Is an application letter compulsory?
Not always, but many schools require it for documentation purposes.
